In Gmail (desktop), click Show search options (the button at the bottom right) in the Search bar and set your preferred parameters. In Outlook, right-click on a message and select Rules and choose the parameters. These will then be sorted into designated folders. In Apple Mail, go to Mail > Preferences > Rules to create rules that will identify email according to a range of criteria. Each email program will have its own steps to create rules. Once you've set this up, you won't need to manually drag emails into folders. You can easily cut down on inbox clutter by getting your emails to file themselves automatically. Use rules to automatically organise emails Note that, for your own protection, emails related to security alerts can't be turned off.Ĥ. You can repeat this process on other platforms such as Instagram and Twitter by going into the settings menu and following the steps to turn off notifications. Click Only about your account (shown below) to limit all except the important security and privacy alerts. To deal with your Facebook notifications, click the arrow in the top-right, then select Settings & Privacy > Settings > Notifications on the left and scroll down and select Email. Turn off social media and other notificationsįacebook, Twitter and many other web services want to send you notifications of what's happening or what you've missed - they do this to encourage you to engage more with the platform, or to lure you back if you've drifted away. From here, you can filter the results by keywords or date received.ģ. In Gmail (on desktop), click the Show search options button to the right of the search bar. This advanced view also lets you specify the dates of the emails you want to sift through. You can choose to search for a keyword in a specific folder, or add in more than one keyword. In Outlook (on desktop), click the down arrow to the right of your search bar. Most email clients will let you fine-tune your search. Once the results are generated, you can select multiple emails before you hit the Deletebutton. If you want to delete several emails related to the same topic, type a keyword into your search bar at the top of your inbox. Delete emails in chunks (or dive deeper with search) To see which password managers we recommend, explore our expert guide on the best password managers.Ģ. Some password managers, including LastPass (shown below), will allow you to share information with trusted friends and family, which is handy if you're managing an account that's used by several people. You can only open up that folder with a single master password. However, if you have sensitive information such as passwords and registrations, consider storing those safely in a password manager.Ī password manager acts as a vault that contains details for your online accounts. There are good reasons to save certain emails, whether it's meaningful messages, login details or things you refer to regularly. Store sensitive information with a password manager Tech tips you can trust - get our free Tech newsletter for advice, news, deals and stuff the manuals don't tell you Tame your inbox in five steps 1. Plus, we have some bonus tips on dealing with a hectic Gmail inbox. Review, but don't labour over all the emails or it will take longer than necessary and give you reason not to file or delete them.īelow, we run through some simple ways to get the job done. The key to this task is to be systematic and move quickly. Whichever email provider you're using, your inbox could probably do with tidying up. The technology has now become an integral part of daily life, but for many of us, this has meant an inbox overflowing with messages. It's hard to believe that 2021 marks the 50th anniversary of email.
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